Time Management Skill - Accessibility Destroying Your Productivity?

Controlling your accessibility is a time management skill that will increase your overall productivity. Do you pride yourself on your open door policy? Do you take all your own calls, stopping what youre doing to answer the phone? Do you regularly check your emails throughout the day? Let me ask you, why is being so accessible more important than being productive?

Sometimes you think you have to allow everyone 100% access 100% of the time or people will think you arent friendly. You can be friendly, but you need some ground rules. When you were a little kid did your parents let you eat nothing but candy? Of course they didnt. That wouldnt have been healthy and neither is being 100% accessible 100% of the time. It may feed your ego making you feel really important because so many people need you, or want to talk to you, but it destroys your productivity.

So, how do you improve your productivity without destroying your relationships? It begins with you asking for assistance, and then training others to help you meet your expectations. When you ask for help rather than demanding compliance, people are always ready to help you out. Let those around you know that you have some changes you have to make because youve come to realize that your willingness to be accessible is destroying your productivity. Let them know what your new ground rules are, and specifically how they can help you to live by your own rules.

The very thing thats feeding your ego is actually undermining your value. Others give your productive time the same level of importance you train them to give it. When you train people that they can interrupt you at any time for any reason youre really communicating to them that whatever youre doing isnt important so interrupting you is no big deal.

You know what you dont want, and thats a good place to start. You know that you dont want to take every call as it comes in, that you dont want to stop what youre doing to read and answer a bunch of time waster emails, and you know you don want people just dropping in your office any time. Based on what you dont want identify what you do want, and start from that point to develop and train for your accessibility ground rules. You may be the biggest obstacle in accomplishing this as youre obviously getting some enjoyment from all these incessant interruptions. Put your focus on the enjoyment youll get from increasing your productivity, and the time you can free up to actually enjoy the people who want to communicate with you.

Would you like to learn more about your time behaviors? Try this Time Management Analysis and find out where your opportunities for improvement are.

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