How is YOUR Time Management and Organization
Time management and organization are paramount to your success and emotional well-being. When you feel short on time, under pressure to meet deadlines, and feel stressed, you are not able to dedicate focused time on the job; your productivity and efficiency declines, creating further stress for you and The Boss.
Think about the times when you have been most productive. You were refreshed, focused and completely on task, with little or no interruptions. To create this environment you must implement an organized time management plan.
What Will Better Time Management Do for You?
TIME MANAGEMENT - BENEFITS TO THE ORGANIZATION
Increased individual productivity, accountability and commitment
Much more timely individual and team project completion
More effective communication throughout the organization
Less negative organizational stress
Noticeably improved teamwork
TIME MANAGEMENT - BENEFITS TO THE INDIVIDUAL
More control and value from your time and your life
Increased recognition and reward from higher personal productivity levels
Improved relationships both on and off the job
Reduced stress and more enjoyment of everyday life
Organizational Tips
1. Decrease desktop clutter
2. File or discard papers and folders
3. Purge outdated materials, manuals, scraps of paper in your drawers
4. Update ACT with ALL client/prospect data and discard associated paper
5. Assign a place for everything and keep everything in its place
6. File as you go, dont wait until sometime to put things in their place
7. Organize your workspace for maximum productivity
8. Reserve your inbox for action items
9. Create email folders to organize your inbox and sent emails
10. Break down large projects into smaller tasks, and prioritize them. Block off time each day until the project is completed
11. All projects and tasks should have clear goals, objectives, and deadlines
12. Plan your To Do list for the following day before you leave work
a. Break your To Do list into categories
i. Must do with deadlines
ii. Open-ended tasks (i.e. reorganizing files)
13. Enter calls and appointments into your calendar
14. Take a break to refresh and refocus, without interruptions.
15. Set aside 1 hour per day for NO technology: you do not answer phones or respond to emails, or engage in office communication. You take this time to regroup and work on pressing issues, modifying your To Do list, and working on projects.
The mightiest wave begins with a single drop. Organization and time management skills are learned and with proper execution of the tips shown above, you will become more successful, streamlined, and proficient, further contributing to your personal success AND YOUR bottom-line.
Susan Poirier
President of Ace Concierge, LLC
Enhancing YOUR life, one task at a time.
http://www.aceconcierge.net
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